The International Federation of Sport Climbing (IFSC) is the world governing body for all aspects of international competition climbing. The IFSC is recognized by the IOC, is member of ARISF, Sport Accord and IWGA.
The principal purposes of the IFSC are the direction, regulation, promotion, development and furtherance of the sport of competition climbing on a worldwide basis.
The IFSC's organizational structure is described in detail in the IFSC Statutes and IFSC By Laws.
All IFSC Events shall be organized and undertaken in accordance with the regulations and Rules governing such competitions that are described hereinafter.The IFSC is the sole rights holder regarding anything that is produced within the framework of IFSC events. Among others, it includes wall design, route design, visual ect.
Calendar of International Events
The IFSC shall ensure the IFSC Calendar is constantly displayed on its website or other free to access digital platform. The IFSC maintains the right to cancel an event and/or remove an event from the calendar under the conditions defined in the present document.
The IFSC has defined a specific period for the World Cups’ season and Championships as well as a limitation in the number of World Cups per disciplines. In addition, some rest periods between the World Cups and the Championships are imposed by the IFSC in to reduce the tiredness of the Athletes.
In any case the IFSC Executive Board has the final authority over the IFSC Events Event regulations publication
The IFSC shall ensure an Event Organizer Handbook (EOH, present document) or a similar document is published and up to date in order to serve as a reference for the Event Organizer during their preparation of an IFSC Event.
If the present document is the guide for the Event Organizers, the IFSC Rules is the reference for the Athletes participating to the IFSC Events.
As per the IFSC Statutes, the IFSC is the sole organization allowed to publish regulation for the IFSC Events.
Please note that the this version of the EOH applies for all the World Cups, and it's used as reference for the World Championships and Youth World Championships as well.
The IFSC reserve itself the rights to amend the EOH at its convenience, before the signature of the documents from both parts (IFSC + EO)
It is the responsibility of the Event Organiser to:
a) Accept that the promotion, development and administration of the sport of international climbing competitions are under the governance of the IFSC.
b) Ensure that no financial or other agreement shall be entered into with an organisation (e.g. television and/or digital media, competition sponsors, local organising body, etc.) which conflicts with IFSC's own agreements without first obtaining the written approval of the IFSC.
c) Seek at all times the advice and agreement of the IFSC in respect to any decision that may conflict with the best interest of the sport.
d) Make sure not to use any other denomination, identification, or graphic combination than the one approved by the IFSC. Any modification or addition, presented in any official document, (including advertising) is subject to IFSC written authorisation.
e) Report on all official documents the logo of the IFSC and the IFSC partners, with the four letters “IFSC”, including documents such as result sheets and press releases
f) Ensure security service to Teams and Officials in order to prevent them as much as possible from any external threat due to the host country situation or geopolitical situation pertaining to the country of registered Team(s) or Official(s). This is also valid for participating audience to the Event.
The IFSC reserves itself the right to impose security procedures, at the Event Organiser expenses, or cancel partly or totally the Event if the provisions listed above is not judged sufficiently respected.
IFSC World Cups
The IFSC is therefore the final authority concerning IFSC events inserted on the World Cup circuit.
As such, the IFSC is the body responsible for:
Unless specified otherwise, the mention World Cup refers to a circuit of World Cup competition for Lead, Speed, Boulder.
Application to the World Cup are done on an annual basis unless the Event Organizer concluded a long term agreement with the IFSC. For such kind of agreement please contact the IFSC
World Cup Calendar
The World Cup has specific period defined for each of it the disciplines.
a. Season for Bouldering comprises April, May, June and July
b. Season for Lead comprises July, August, September, October and November
c. Season for Speed comprises April, May, June, July, August, September, October and November
The maximum number of World Cups per disciplines is defined in the IFSC Rules
In addition, the following calendar principles shall be respected in order to respect the Athletes' rest:
When organising an Event, the IFSC and the Event Organizer shall maintain the following objectives:
In addition and on a more practical perspective the IFSC and the Event Organizer shall follow the regulations described hereinafter on:
The Venue's facilities represent the following areas necessary for the good running of the event:
When a Technical Delegate is appointed by the IFSC his authority falls on the above areas.
Access to the above areas with the exception of the audience areas should be restricted to authorized persons.
The Venue can also comprise side activities areas, such as promotion and commercial booths, restaurant and bars, sport initiation.
Such areas are out of the Technical Delegate’s authority unless they impact the good running of the event.
The Event Organizer shall provide the venue and the facilities in accordance with the national and international regulations governing these facilities.
Objective of these areas are described on their specific sections.
Field Of Play (FOP)
The FOP is defined as the area for the sporting competition plus the immediate and surrounding support areas at which a boundary separates from the other areas.
FOP and walls design shall be sent to the IFSC prior to the competition (refer global timeline) for approval.
The FOP for Sport Climbing includes the following but not only:
Please note that a complete illustration and preparation of the FOP layout should be sent to the IFSC prior to the event (refer to Global Event Preparation Timeline).
Back of the House (BOH)
The Back of the House consist of all the technical areas for preparation, storage room and offices for involved parties such as:
The IFSC has started creating the Official Sport Equipment catalogue. The catalogue will contain the brands for technical equipment authorized on the FOP for IFSC events.
The Official Sport Equipment - Category Holds, Macros and Volumes is available on IFSC website. Please note that during the 2019 season the use of the Official Sport Equipment - Category Holds, Macros and Volumes is strongly recommended in all IFSC events, while starting in 2020, it will be mandatory.
Audience areas shall be established in agreement with national and international regulations.
Access to disabled people shall be arranged.
The audience area shall be made of the following areas:
- One for the result (Scoreboard)
- One for the images (Video - board)
Complete description of the audience area can be founded here
The Event Organiser is responsible to display a clear and visible panel sign, at the entrance of the venue, stating the following:
1) "The audience accessing the event may appear in event-related images and videos and waive the right to privacy" (or similar remark)
2) "The audience accessing the event may be exposed to noise levels which could damage the hearing, and earplugs are available at the ticketing counter" (or similar remark)
To provide media with the best working conditions, the following facilities are required:
- Mixed zone (including the interview area)
- Press Office
- Media Corridor
- Elevated area on the sides of the wall (when possible), to enable shots from additional angles.
For a complete description of the Media Area, please click here.
The EO shall provide a space for the IFSC video production crew. The space must be large enough for two desks, 4 screens and additional equipment. The desk should be no further than 15 meters from the wall, and it shall be placed in a restricted access zone. The webcasting crew need to have the timer directly linked with the production table. Please note that platforms need to be arranged, in order to place the cameras of the webcasting crew.
In case of outdoor events, a warm and dry sheltered area should be provided in order to protect the equipments from the weather elements (e.g. rain) and to allow the crew to be warm while editing and uploading files."
The EO shall also provide the space for the commentators. The space will have a good view on the FOP, a desk and enough light to illuminate the commentators and co - commentators.
Equipment and technical assistance :
For the complete description of the TV crew equipment, please check the Webcasting Manual
Electricity system sufficient to accommodate all the above + back-up electrical power source should be provided.
Internet connection: the Webcasting connection shall be independent from the other and be effective from 24 hours before the event to 10 hours after the event. Please check the Webcasting Manual for all the details.
The Event Organizer shall be solely responsible for maintaining all safety and security precautions within the competition venue, in particular this includes:
When appointed, the Jury President, in consultation with the Chief Route Setter, shall have the sole authority in respect to any question of safety within the isolation and Field of Play area - including declining to give permission to start or continue any part of the competition.
Any officials or other persons deemed, by the Jury President, to have infringed or, in his/her opinion, be likely to infringe safety procedures shall be subject to summary removal from their duties and/or dismissal from the isolation and Field of Play areas.
Every precaution shall be taken to ensure safety. Each route and/or boulder shall be designed to avoid the possibility of:
The IFSC Judge shall also decide, in the interest of safety and in consultation with the Chief Route Setter and with the approval of the Jury President, whether or not to have the climbing rope pre-fixed to the first (and, where deemed appropriate, other) protection points. Wherever possible, the design of the route should be such as to make such precautions unnecessary.
Drones and safety
Please note that no filming drones flying above the FOP and the audience area are authorized. Eventually, the Event Organiser is responsible to get all the necessary authorization and make the procedures respected. The flight zones should be defined and agreed prior to the event
Average noise levels at IFSC events may not exceed 85 decibels. Noise levels at IFSC events may never exceed 100 decibels anywhere at the event competition. The audience and participants may not be allowed within 3 meters of any loudspeaker.
The IFSC Technical Delegate can also require to decrease the level of noise, even within the 85 decibels, if the volume is considered disturbing for athletes performance, or any other reasons.
IFSC Standards (as per IFSC Rules 3.2.4)
Any technical equipment used in International Climbing Competitions must meet the relevant EN Standard (or comparable International equivalent) unless otherwise specified by the IFSC or, under exceptional circumstances, by the Technical Delegate and/or Jury President through the authority delegated to them by the IFSC. The relevant standards as at the date of issue for these documents are:Individual safety equipment:
- Belay Devices (Locking) EN15151-1
- Belay Devices (Manual) EN15151-2
- Climbing Harness EN12277:2007 (Type C)
Collective safety equipment:
- Climbing Rope EN892:2004
- Karabiners (Screwgate) EN12275:1998 (Type H)
- Karabiners (Self-Locking) EN12275:1998 (Type H)
- Quickdraw/ Tape Slings EN566:2007
- Quickdraw/ Connector (Karabiner) EN12275:1998 (Type B, Type D)
- Quickdraw/ Connector (Quick link) EN12275:1998 (Type Q)
Climbing walls and holds:
- Holds EN12572-3:2008
- Walls and/or boulder structures EN 12572:1, 12572:2 and 12572:3.
Unless otherwise specified by the IFSC or, under exceptional circumstances, by the Jury President through the authority delegated to her/him by the IFSC.
The Event Organizer is the sole responsible to ensure that all the certificates are provided by the manufacturer and constructor, that the walls, climbing equipment and other equipment required for the good running of the event are built or installed in full compliance with the related EN standard, national or other local norms governing this kind of structure.Under specific circumstances, the IFSC Delegate may be instructed by the IFSC to carry with him some technical equipment, providing the Event Organizer with that gear (certified quicklinks, ropes, etc.) which is not available in their countries. The IFSC will charge the cost of this gear to the Event Organizer
Regarding rope access regulations:
The IFSC route setting team will have to strictly comply with these regulations.
Upon their arrival theIFSC Official might require the Event Organiser to present all documents and proof regarding the compliance of the venue and FOP equipment (i.e Wall) with the local, international and IFSC safety requirements.
The purpose of this check is in particular, to ensure that all safety equipment and procedures comply with IFSC standards and IFSC Rules. In case of failure or suspected issue they have the ability to impose any measure or contingency plan they feel necessary.
In addition, the Jury President shall ensure that appropriately qualified medical personnel and a competition event doctor are in attendance in order to:
The IFSC officials and more specifically the IFSC Technical Delegate is requested to report to the IFSC Sport Department any matter related to the Event safety.
Providing a safety belaying is a key promise to the participating team, the Event Organiser is fully responsible to provide it with the highest standard of realisation.
In addition belayers shall have a confirmed level of climbing and more specifically belaying elite sport climbers.
In general, belayers shall only use an approved single rope provided by the Event Organizer.
The frequency with which the rope is changed shall be decided by the IFSC Judge.
The IFSC Judge has the authority to demand the immediate replacement of any belayer (if necessary stopping the competition and declaring a technical incident) and any other person he/she feels jeopardizes safety standards.
The IFSC will provide scoring software as well as a live result system. Event Organizer shall make sure National judges are experienced enough to handle live result system devices.
The official result service is the IFSC result service. All results lists should be printed using the template provided by the IFSC scoring software; hand-written lists or sections of lists shall not be permitted.
Following the approval of the results for each round of the competition (including the final or super-final round), a complete copy of the Results shall be immediately issued to:
At the end of each round of the competition, the IFSC Judge shall provide and sign a provisional result list. This list shall be posted on the Official notice board. After the appeal time and after appeals have been dealt with, the official result list, signed by the IFSC Judge and the Jury President, shall be posted on the official notice board.
The Chief Route Setter shall provide a topographical outline (“Topo”) for each route of the competition showing the position of each handhold and protection point on the route. These “topos” shall only be made available to the Jury President and the IFSC Judge.
The official time is provided by the Jury and placed at the jury table or other similar place in the FOP where Athletes can see it from the climbing wall. It is the responsibility of the Event Organizer to display it in a suitable place within the venue to ensure audience and teams information.
Registration system :
The registration system will be manged by the IFSC administration department, insuring the presence of the best athletes to the competition. Regulation about NFs quotas can be founded on IFSC Website, current rules.
Standard Duration of an IFSC World Cup depends to the number of disciplines. Generally:
- One discipline event : 2 days.
- Two disciplines event : 3 days.
- Three disciplines event : 4 days.
The IFSC Sport Department is the organism in charge to propose a standard schedule to the Event Organiser. Factors as venue indoor/outdoor, side events, size of the walls may impact on the duration expressed above. The IFSC . Schedule shall be sent to the IFSC (refer to Global Timeline) for approval.
No more than 2 rounds of competition per category shall be organised in the same day.
The communication prior the event play a key role on the preparation of the event. The Infosheet is the document used from the EO and IFSC to transmit all the necessary information to the stakeholders. Here you can find an example of infosheet from the previous years.
The Event Organizer shall take care of providing general information such as the:
All the above information shall be provided through an information sheet, made ready to the IFSC Technical Delegate as for global timeline. There is a maximum of 10 EO's sponsor logos displayed in this document.
This schedule can be revised by the IFSC Technical Delegate and a final brief shall be done the day before the Event start and presenting the precise sequence of the following:
This sequence shall describe how all aspect of the Event and participating stakeholders (Lights, Speaker…) shall act during the ceremonies and key presentation moment of the Event.
Please note that the TD has final authority on the schedule of the event. In case of problems during the competitions (i.e bad weather) or for whatever relevant reasons, he/she has the authority to change the schedule accordingly.
Opening and closing
Opening ceremony for World Cup is not mandatory. However, if any, the formal Opening Ceremony takes place on the day of the first heat and should be held without an entertainment component.
Event Organiser shall be aware that all Athletes, unless specifically authorized by the IFSC Technical Delegate, shall attend the opening ceremony.
Failure to observe this regulation shall make the competitor liable to a 'Yellow Card' sanction.
Awarding ceremony must be provided as a formal conclusion of the IFSC World Cup.
The Award Ceremony at the end of the competition, which shall be organized immediately after the final heats, shall comply with the usual IOC protocol for such events. Differently from the IOC protocol, English is the only mandatory language for the IFSC ceremonies, with other languages as warranted or desired.
National anthem playing and raising flags ceremonies are mandatory.
It is strongly recommended that the organiser conducts a rehearsal of the award ceremony prior to the competition in order to test all the possible problems
During the final rounds the Event Organiser is advised to implement a “leader corner”.
In case the Award Ceremony is staggered later than immediately after the final round, a “Presentation of the Podium” or similar pre-award ceremony shall be organized immediately after the last climber performance.
Only items listed in the IOC protocol shall be displayed during the official award ceremony and consequently, commercial displays are forbidden. However, the “presentation of the podium” offers both athletes and the EO a greater margin of flexibility during this time (i.e presentation of shoes, flags, commercial items).
In any case all award ceremonies schedule shall be approved by the IFSC.
Please note that Paraclimbing awarding ceremony follows a different regulation, it should be checked here
Closing ceremony is not compulsory for World cups. If any, the Closing Ceremony normally will take place immediately after the Medal Awarding Ceremony. The following persons in the following order normally give speeches:
- The IFSC President or his representative
- The Mayor or Head of the City where the event is held
- The President of the Organising Federation
All social events held in connection with the event are to be included in the contract between the IFSC and the Event Organiser. Any such sporting or cultural or entertainment events will require the approval of the IFSC in advance of the competition.
The local Organizer is responsible to assure the implementation of the following services to the athletes and the National Team.
It is the responsibility of the Event Organizer to provide a letter of invitation and any other document necessary to enter the national territory where the Event will be held to all the Team members requiring it at least 1,5 month before the event.
The Event Organizer shall provide this service at no other cost for the Team as the one required by the national administration.
Accommodation for Team
The Event Organizer is required to provide the Teams with a list of hotels of different standards in the close proximity to the venue.
In case no convenient hotel can be found, the Event Organizer shall organise transportation service at all hours to / from the venue to main hotels used by the Teams.
In case the host city requires more than 15 hours flight time for more than 50 % of the possible participating teams, the Event Organizer shall enter into discussion with airlines in order to provide Teams with convenient offers in term of price and itinerary flight ticket.
Assistance in local transportation is recommended, either via agreement with the local authorities or a shutlle service proposed to the Teams.
The Event Organizer shall arrange for anti-doping tests to be carried out in compliance with the national regulations governing international sport in their country, the WADA Code, and the IFSC Anti Doping Rules (available on the IFSC website).
At a minimum, all winners of World Cup will be subject to anti-doping tests. In addition, post competition testing will be required for any world record in Speed.
The Event Organizer shall ensure, and provide evidence to the IFSC several months before the Event that the insurance cover for the event is in compliance with all international and national regulations regarding sport events.
The Event Organizer shall make sure the equipment provided to the IFSC Route Setting team are in compliance with the international and national regulation work in height.
Should a national certification be necessary to perform specific action, the Event Organizer will provide one certificated staff member at his own expenses to assist the Route Setting Team.
It is the responsibility of the Chief Route Setter to make sure he/she and his/her team is following the regulations on this matter.
For all the personnel attending the Event the Event Organiser shall implement the IFSC accreditation system.
The table can be found here.
Rope Access Regulations for Route Setting Team
The Event Organiser will be requested to inform the Route Setting team of the country regulations for all work in heights / rope access tasks.
If required the Event Organiser shall provide the necessary equipment or qualified personnel.
The IFSC Route Setting Team shall strictly comply to these regulation and related request from the Event Organiser.
The Event Organizer must assign a team to run the operation pertaining to the Event preparation. The work conditions of this team are autonomously decided by the local organised. The number of people and their competences should be coherent to guarantee the running the competition under IFSC World Cup standards. The Event Organiser team shall be composed of higly skilled and english fluent personnel for each position. Team Members working or volunteering at the event must wear an identifying uniform
In order to ensure a good level of coordination between the IFSC and the Event Organiser teams, the Event Organiser shall provide contact details such as phone, fax, email, mobile numbers, for management personnel.
IFSC Team and Officials: appointment
The IFSC single point of contact will be the IFSC Sport Department and more specifically the IFSC Sport Director and/or the Event Coordinator (Contact details can be found at the end of this document) assisted by Office and the Communications Director.
In addition, the IFSC may nominate, the following officers and/or officials to assist the Event Organiser in the event preparation and running.
IFSC will cover honorarium, travel expenses, meals (up to 35 EUR per day) and accommodation (up to 75 EUR per night) for the above mentioned roles in an hotel corresponding to standards defined below. The Event Organiser will arrange the accommodation in a close to venue (15 min maximum by any means) three star hotel or equivalent. Please note that if the amount for accommodation and meals will be higher than the maximum established above, the difference will be covered by the Event Organiser.
The IFSC reserves the right to send additional staff to the event. The Event Organiser is requested to arrange the accommodation for any additional IFSC staff, and to re-invoice the IFSC for the hotel rooms. In such case, the amount will be paid fully by the IFSC, subject to validation of the quotation before the booking from the EO. The IFSC will communicate the number of people attending the event, exceeding the list above, at latest 2 months before the start of the event.Please check the description of responsibilities and roles of IFSC and EO team here
Online Media Accreditation Platform
Media personnel must be registered on the IFSC Media Accreditation Platform, available here. Only Media who have obtained an accreditation through the IFSC Media Accreditation Platform may be granted access to IFSC Events.
The Event Organiser is responsible for providing the different types of accreditation as determined by the IFSC. Click here to see the Chart including the different types of accreditation and the associated permissible accesses and zones. Failure to comply with the Accreditation Chart will result in the withdrawal of the accreditation
Media personnel cannot get any accreditation as Team Officials, and vice-versa. The Technical Delegate may withdraw both accreditation in case this procedure is not respected.
Media Codes of Conduct
Media, and especially TV Crews and Photographers, must adhere to the IFSC Codes of Conduct. The Codes of Conduct have been written to provide athletes and officials with a safe and comfortable environment to complete their roles and take into account media and broadcasting rights. Please check here the IFSC Event Media Policy.
Media Representatives Expenses
In the event that media representatives from outside the hosting country wish to attend an IFSC Event and request financial assistance, the financial burden is to distributed between the IFSC and the Event Organiser. Given that both parties see the benefit of hosting the media representatives, both parties will make a strong effort to cover the expenses. In this situation, the IFSC will pay for the travel costs between the media representative’s country and the event country. The Event Organiser will pay for meals and accommodation and other expenses on site. This agreement can be reached for a maximum 3 media representatives per World Cup.
All Press Personnel who have access to the media corridor and any elevated spaces must wear a distinctive coloured jacket with the word “Press” on the back. Different colours of Press jackets shall be made available for different groups of media/press representatives, in accordance with the media rights granted to them. The Event Organiser will provide sufficient number of these jackets.
TV: Blue Jacket
Photographers: Yellow Jacket
Journalists and media reporting on the event without access to the media corridor are not required to wear additional jackets. HOWEVER, if the mixed zone is not separated from the media corridor, these journalists must also be provided with a jacket. It is suggested that these jackets should be an additional colour (preferably red).
Jackets for the event shall be marked with relevant information about the event, for instance the IFSC logo, the Event Organiser logo, and/or the Event Logo in order to prevent media from bringing their own jackets.
Managing specific Photographers/Broadcasters’ requests
The Photographers/Broadcasters may only access the Media Area as described in the section “Media Area”.
Under no circumstances shall Broadcasters/Photographers or any other non-authorised personnel be permitted to enter the Field of Play area except with the specific approval of the Technical Delegate.
Photographers/Broadcasters shall not operate from the top of the wall or from positions above the wall (i.e rafters)
Photographers/Broadcasters shall be allowed to use an available cherry-picker/lift if they are properly secured.
Photographers/Broadcasters may only be allowed into the isolation zone (but not in the transit zone) with the specific permission of the Technical Delegate in accordance with the Jury President. Whilst in the isolation zone, each Broadcaster/Photographer must be accompanied and supervised by an Event Organiser’s Official to ensure that the security of the isolation zone is maintained at all times and that competitors do not suffer any unwanted interference or distraction.
It is required to have volunteers strictly managing the access to the Media Area during the duration of the competition. Note that the Media Area is intended for media only and should not be used for volunteers, coaches or other personnel.
TV Rights Policy
The IFSC has released a TV Rights Policy in order to clarify the Broadcasters rights in terms of filming and use of IFSC footage. This is available here.
The IFSC will issue a Press Release both before and after the Event. The IFSC will send these Press Releases to its international media database and to all National Federations. The National Federations will then be able to translate them and send them to their national medias.
Following the event, IFSC will send the Event Organiser an international press review compiled via an online platform. In order to have a complete international press review, the Event Organiser will send to the IFSC all information about national coverage and national press clippings (with digital copies) related to the event.
An IFSC official Photographer will be in attendance at each IFSC event. For larger events (100+ athletes), the IFSC reserves the right to send more than one Photographer, in addition to an assistant to aid the official Photographer(s).
Photographs supplied by the official Photographer shall be displayed on IFSC digital communications platforms (e.g. website, social media), with free access to journalists for online editorial use relating to the event only. Following the event, the photographs will be available through the IFSC Flickr page.
Should the Event Organiser wish to use said photographs for any other purpose, they must seek permission from the IFSC in advance.
The IFSC official Photographer benefits from additional access rights, allowing him/her to take photographs at the bottom of the wall (receiving stage), as well as operating from the top of the wall if fully secured.
The Event Organiser Photographer access should be equivalent to that of the IFSC official Photographer.
The Event Organiser must guarantee a safe and comfortable working environment for the IFSC official Photographer, including fair treatment equal to that of the Event Organiser Photographer, high speed internet connection and an editing room.
The Event Organiser photographer access should be equivalent to the IFSC photographer.
IFSC Video Production (Webcasting) Crew
The IFSC Video Production Crew is responsible for the LIVE streaming of events, the creation of replays, highlights and overviews as well as short features.
Each LIVE broadcast and replay will show a short clip featuring footage of the host area or city.
To ensure that the IFSC Video Production Crew will be able to complete their work, the Event Organiser is required to provide the material and assistance included on the Webcasting Manual. As well as specific facilities described on section "IFSC webcasting crew area".
For more information on the rights pertaining to the Web broadcasting content please see here
IFSC digital media
The IFSC will communicate before, during, and after the event on its website and its social media. In order to do this effectively, the IFSC requires the Event Organiser to provide information before the beginning of the event. At a minimum, this should include:
• National event website address
• Any relevant social media platform names (Facebook, Twitter, Instagram as applicable)
Also appreciated would be:
• Short presentation of the event
• Press releases sent to national media
• Official teaser video of the event
• Pictures of the ongoing preparation
• Communication about promotional activity
IFSC Marketing Report
The IFSC provides a Marketing Report after each event. This Report aims at providing detailed information on the international promotion of the Event including statistics on social media, media, webcasting, broadcasting, branding, etc. It also helps to provide relevant information to current and potential sponsors.
Together with the Event Organiser, the IFSC must ensure that climbing competitions are ideal communication platforms for commercial sponsors. All commercial sponsors shall be displayed in accordance with the Event Branding. Taking this into consideration, the Event Organiser will pay particular attention to the following points:
• Strict respect of marketing rights allocation
• Qualitative choice and professional display of branding elements on the Field of Play and in the venue
• Proper display of sponsors logos on all communication materials related to IFSC Event.
As the owner of the event rights, the IFSC will guarantee each of its partners a visibility/presence on its events through, among others, logo placement, gobos, videos, booths, animations, etc. The implementation of these rights will not generate any additional costs to the IFSC or its sponsor(s).
To allow the IFSC and the Event Organiser to involve as many commercial sponsors as possible on IFSC events, the main sponsorship principles are based on non-exclusivity. However, if one of the Parties has an opportunity to sign an exclusive sponsorship deal in one specific category and there is no conflicting sponsorship agreement on the other side, that Party will be able to sign the sponsorship deal with that sponsor. The IFSC and the Event Organiser will mention the list of provisional sponsors at the end of this paragraph. After signature of the EOH, the IFSC and the Event Organiser will inform each other before signing a deal with a new sponsor. The engagement of tobacco and alcohol companies as sponsors (brands above 20 percentage alcohol) is not permitted by the IFSC for any Event.
If any, IFSC time keeping sponsor has priority in the advertising on the countdown clock. The surface of the logo shall be maximum equal to the clock surface, wherever the clock is displayed (wall, giant screen...). The Countdown Clock should be located visible to the spectators and camera crew (either broadcasters and/or webcast crew).
Event Organiser’s sponsors promotion on IFSC Live Webcasting:
The IFSC retains all marketing rights connected to the Webcasting of Events (advertising space, clips and other), as well as related revenues. However, the Event Organiser will be permitted to have the sponsors of their choice shown on the Live streaming. The Event Organiser's sponsors logos (maximum 5) will be inserted on the generic logo board of Live Webcasting production to be displayed at the beginning of the Live Webcasting. All Event Organiser's sponsors logos must be sent to IFSC in high-resolution electronic format before the event, refer to Global Timeline.
Gobos on the walls :
Both the Event Organiser and the IFSC can use gobos to display sponsors logos on the wall. However it should not interfere with the athletes on the wall and thus can only be used when there is no athlete on the surface.
List of IFSC Sponsors for 2019 (as of January 21st, 2019 - may evolve)
The sponsors below are NOT subject to exclusivity on the Event:
- Kailas (Safety gears, Ropes and Apparel)
- Entre-Prises (Climbing Walls)
- JAL (Airline company)
- Luxov (Connected Holds/Climbing)
- Perfect Descent (Auto Belay)
The sponsors below are subject to exclusivity on the Event:
- Earth (pesticides, repellents, fertilizers, soil for seed planting and herbicides, for household)
The categories/sponsors below are subject to exclusivity on the Event, subject to validation with the EO:
- Audio Visual Equipment,Home Appliances & Electric bicycle (Panasonic)
- Network and communications
- Consumer products
- Real Estate (Mitsui Fudosan)
In order to ensure consistency between all IFSC World Cups and showcase event’s key stakeholders, the IFSC has defined the Event Branding guidelines, into the same document.
Main event’s key stakeholders are:
• The IFSC
• The Event Organiser
• IFSC Sponsors
• Event Organiser’s Sponsors
The IFSC provides an Event logo for each World Cup to be used on all the promotional materials.
For certain materials, and in order to reduce costs, the Event Organiser may request to use the Event Logo without the date. In such case, the Event Organiser will seek the agreement of the IFSC.
The World Cups will use the same wording: “IFSC Climbing World Cup" – "Discipline(s)" “City” Year”.
IFSC Event Branding - Graphic Charter and Field of Play Design
To support Event Organiser in achieving consistent branding on events, the IFSC designed an Event Branding document. This document contains the Graphic Charther and Field Of Play design (FOP) shall be strictly followed by the Event Organiser.
Adaptation of the Event Graphic Charter and FOP means inclusion of (but not limited to, refer to details in the Event Branding):
Event Organiser logos
Event Organiser sponsors logos
Translation into national or required language
All the documents shall be sent to the IFSC for validation, see the Global Timeline. A deposit of 1500 € shall be paid by the Event Organiser to the IFSC at the signature of this Agreement. This deposit will be returned to the organisers if the documents are received and validated by the IFSC in due time and fully displayed during the event.
It is responsibility of the Event Organiser to ensure the printing of all the elements described into the Event Branding document, and to borne the costs associated to it.
Additional materials can be produced by the Event Organiser. These additional materials will be in line with the Event Branding and be validated by the IFSC prior to the Event. No other documents than the ones validated by the IFSC can be used on the Event.
In Case the Event Organiser does not provide the required information in due time and/or does not use the proper and validated materials during the event, the IFSC will apply a sanction as for other expenses section.
The Event Organiser shall arrange the venue (meaning outside the FOP) to ensure an optimal visibility of the main stakeholders:
The Event Organiser shall produce and display specific branded materials (for example: beach flags, signage, vertical banners, roll-up banners, tents 3mx3m…) at following key places:
It is the responsibility of the Event Organiser to make sure that branded materials are produced on time and displayed properly. The design of the branded materials will be sent and validated by the IFSC prior to the Event, according to the Global Timeline.
Advertising space in the venue shall be shared between all the IFSC and the Event Organiser and be validated by the IFSC prior to the Event.
Promotion on Video Board
During each round of competition (approx. 5 minutes before the competition starts until the ceremony podium), the IFSC webcast will be displayed on the Video Board. Outside the rounds of competition, the Event Organiser should display the following content (but not limited to):
• Footage of the event (replays, slow motion, interviews…)
• IFSC logo
• Event Organiser logo
• Event Logo
• IFSC sponsors ads - maximal length: 30 seconds per sponsor
• Event Organiser’s sponsors ads - maximal length: 30 seconds per sponsor
• IFSC institutional videos
• Event Organiser’s institutional videos
An additional screen (Score Board) should show the current ranking of the Event. Please check the section Audience Area for more details
The IFSC is the exclusive owner of all rights pertaining to all IFSC World Cups.
The IFSC nominates a service provider for the filming and Broadcasting and/or Web Broadcasting of the World Cups.
The IFSC will coordinate the provision of Broadcasting/Web Broadcasting services to the Event Organiser through its service provider for Live and delayed Streaming, and will give the Event Organiser direct access to the production and technical crews prior to the Event.
The Event Organiser will provide free access to the IFSC's nominated provider as well as all reasonable assistance to ensure a professional coverage of all aspects of the competition.
The Event Organiser is required to provide some facilities and equipment to accommodate the IFSC provider, please check the IFSC webcasting crew Area and the Webcasting Manual. Please note that in the manual are specified the additional equipment needed for events outside Europe.
The IFSC will manage the Broadcasting/Web Broadcasting in the interest of both parties, with the aim of promoting Sport Climbing and the Event. In this perspective, and if applicable, the Event Organiser will seek to embed the IFSC Live Webcasting to any appropriate web platform. The Event Organiser will seek agreement of the IFSC one month before the event at the latest. The IFSC will then advise protocol.
The IFSC is the sole owner of broadcasting (TV and digital) rights relating to all IFSC Events.
Management of the Broadcasters is detailed here.
Where there is no IFSC deal in place, both the IFSC and the Event Organiser will be allowed to discuss deals (live or delayed content) with domestic broadcasters, at a national level (country where the event is organised). By domestic broadcasters, we refer to domestic TV and digital platforms. However the following conditions apply
1. The IFSC will be involved at every stage of the negotiations and will sign the deal, in English.
2. If any host broadcasting is present and approved, the IFSC shall be given free-of-charge access to the signal and isocam footage where available. Production shall be in HD and availability shall be international with no bias to local interest.
3. Any digital platform contacted by the Event Organiser will be geoblocked to the domestic territory of the event.
At an international level, the IFSC is the owner of all rights for International TV distribution:
- The IFSC retains the right to produce its own signal or to access an Event Organiser broadcast signal, either as a live feed or delayed feed for broadcasting purposes and/or for distribution to its own broadcast sponsors, and/or for upload to IFSC platforms and/or IFSC clients’ platform.
- The Event Organiser will ensure that the timing of each competition is respected in order to respect live web broadcasting/broadcasting programs.
The Event Organiser is entitled to a copy of the footage of the Event and to any clip of the Event, but no commercial exploitation of the footage, as a whole or in part, is allowed. The Event Organiser may be allowed to use the footage to produce its own clip but shall seek the agreement of the IFSC prior to it. This clip shall not be subject to any commercial use and shall be produced in the national language only. The IFSC retains all copyrights.
TV Rights Policy
The IFSC has released a TV Rights Policy in order to clarify the Broadcasters rights in terms of filming and use of IFSC footage.
Hosting an IFSC Event implies the payment of Fees. The details, the amount and the type of fees required per type of IFSC Event is listed here.
The IFSC Sport Department remain at your disposal for any advice on the budget preparation.
Unless specific notice, the Event Organizer agrees to pay to the IFSC the applicable fees within 30 days of receipt of invoice for all Event Fees.
Late payments after the thirty (30) day period shall be subject to 6% penalty until full payment is received.
Any additional services or special services requested by the Event Organizer for its own purposes will result in costs being borne by the Event Organizer.
In addition to the IFSC fees, some other budget items shall be considered for the World Cup. These are listed below but comprises mostly:
The Event Organizer must ensure all prize money is net of any local taxes.
In case the Event Organiser is using cash or check prize money must be available to the finalists immediately after the award ceremony.
The Event Organizer is also allowed to use checks of proceed with post event bank transfer.
The information will be stated in the pre-event information sheet so Athletes can prepare bank account information (IBAN and BIC).
Prize money shall be transferred no later than month following the award ceremony day.
The first ranked of these competitions shall receive a Prize money paid by the Event Organizer and shall be as a minimum in accordance with the amounts listed in the table below.
Amount below represent the total per Category, per disciplines (Lead, Boulder, Speed).
Amount below are equal for Women and Men;
Figures are "net" and therefore represent what the Athletes should receive.
The amount does not include taxes applicable for host National Federation which in any case are to be borne by the Event Organiser.
Amount for 2019
3 990 EUR
2 490 EUR
1 445 EUR
9 591 EUR
1. The prize money are by default subject to a 5% increase per year, however some other adjustment may implemented by the IFSC, the table above is the reference.
2. Higher amount maybe proposed by the Event Organiser only after the approval of the IFSC.
Hospitality expenses of IFSC Officers
The IFSC maintains the right to use the event for meetings and/or representation.
The IFSC will inform the Event Organiser in advance about the staff attending the event.
The Event Organiser will provide a access accreditation for IFSC staff and VIP.
The Event Organiser might also be requested to ensure airport pick-up and drop-off.
The Event Organiser is responsible to provide free accommodation for the IFSC President, ensuring a three stars hotel minimum standard.
Please note that the EO could re-invoice the accommodation and the meals of IFSC staff up to a maximum of 75 €/night/person for the hotel and 35€/day/person for the meals.
Anti - doping test
The Event Organiser shall arrange for anti-doping tests to be carried out in compliance with the national regulations governing international sport in their country, the IOC Medical Code, and the IFSC Anti Doping Rules (available on the IFSC website).
At a minimum, all winners of World Cup will be subject to anti-doping tests. In addition, post competition testing will be required for any world record in Speed.
Sanctions to an Event Organizer is proposed by the Sport Department to the IFSC Executive Board following a breach in the EOH and a report from the Technical Delegate.
The basic list of possible sanction is available here
At its discretion, the IFSC Executive Board can call the Disciplinary commission to adapt the sanction to the case.
All the Graphic Charter documents shall be sent to the IFSC for validation, see the Global Timeline. A deposit of 1500 € shall be paid by the Event Organiser to the IFSC at the signature of this Agreement. This deposit will be returned to the organisers if the documents are received and validated by the IFSC in due time and fully displayed during the event.
It is the responsibility of the IFSC, as world governing body for all aspects of international competition climbing to manage the administrative tasks pertaining to the coordination of the IFSC Event.
This comprises the publication of several official information and some necessary tasks for the good running of the IFSC Events.
Calendar of Event
The IFSC shall ensure that the Calendar of IFSC Event is published in accordance with the event regulation and up do date.
For matters concerning the organization of events, the IFSC body in charge is the IFSC Sport Department
Its tasks are as follows:
1. Develop and issue documentations related to: Applications to organize events as well as IFSC regulations over event organization, and manage the enquiries related to the events
2. Receive and deal with all applications for organizing IFSC Event and enter into agreement with the Event Organizer for the purpose of the good running of the event.
3. Manage the administration regarding the Athletes and the IFSC Events especially event results, official rankings, as well as other official information.
4. Deliver services to the Event Organizer as per the Agreement with it. This comprises
The Calendar published on the IFSC Website is the only reference for what regards the IFSC Events
Please find here the IFSC Calendar
Results and Rankings
The IFSC shall also make sure the results of the IFSC Events are displayed on its website , as soon as they are made available by the IFSC Result system or the result system of Event Organizer.
The IFSC shall ensure the Event Organizers that international Athletes have the possibility to register and participate to the IFSC Events.
Registration procedure might differ according the type of Event and the type of results system.
An IFSC official photographer will be in attendance at each event.
The pictures will be displayed on IFSC communications tools (website, social media, printed documents, etc.) and available for free to all journalists (on the IFSC Flicker page following the competition).
If the Event Organizer wishes to use these pictures for another purpose than sending them to journalists for free use, it will seek the permission of the IFSC in advance.
International Federation of Sport Climbing, Effingerstrasse 1, 3001 Bern, Switzerland
________________, a National Federation of ________________
(hereinafter “Event Organiser”)
(each one a “Party”, together the “Parties”)
A) The IFSC is the world governing body for all aspects of international competition climbing and owns all rights to the World Championships, World Cups and Youth World Championships for Lead, Bouldering and Speed events (all terms as defined hereinafter in clause 1.0).
B) The IFSC wishes to grant rights to the Event Organiser to host an official Event (“Event”) in accordance with point A) and the IFSC’s Event Organiser Handbook 2019, the IFSC Rules for Competition and all Appendices to this Agreement (“Agreement”).
NOW, THEREFORE, in consideration of the premises and mutual agreements contained herein, the IFSC and the Event Organiser, intending to be legally bound, agree as follows:
In this Agreement, the following expressions shall, unless the context otherwise requires, have the meanings set forth below. Unless the context otherwise requires, words importing the singular include the plural and vice versa, words importing the masculine gender include the feminine and neuter and vice versa and references to persons include incorporated and unincorporated entities.
“NFs” means the National Federations for Sport Climbing recognized by the IFSC.
“Event” is a competition sanctioned by the IFSC for a World Championship, Youth World Championship, or World Cup event in the given calendar year.
“Event Organiser” is a National Federation for Sport Climbing recognized by the IFSC and to which the IFSC grants the right to organize an international event as defined in the Preamble section A) and B). The Event Organiser is responsible for the planning, implementation, execution and demobilization of an IFSC Event.
“Event Organiser Handbook” is the framework, and specifically contains the detailed policies and procedures managed by the IFSC Sport Department, whereby the Event Organiser is requested to execute all such products and services for staging an event.
“IFSC” means the IFSC is the IOC recognized International Federation promoting Sport Climbing through the management and regulation of international competitions, communication to stakeholders and external associations and participation in the International Sports Organizations.
“IFSC-CLIMBING.ORG” is proprietary web site for on line live streaming and delayed streaming.
“Sponsor” is a company that signed an agreement with the IFSC or the Event Organiser to provide financial resources and / or products and / or services to the IFSC / Event Organiser and its constituents and in return is granted marketing rights and benefits.
The Parties agree to work together to improve the quality of the Event for the enjoyment of athletes and spectators (on site and off-site).
Further the Parties agree to make the Event accessible to all forms of media and broadcaster/broadcasting agency willing to promote the sport.
The IFSC authorizes by way of this Agreement the Event Organiser to stage the Event in __________________[Insert City and Country ] between the ___ and ___ of ____________ [Insert Dates and Month] 2019 under the name “IFSC Climbing __________[disciplines] World Cup_________[Name of the hosting city] 2019”.
This Agreement should always be read in conjunction with and reference to the Event Organiser Handbook 2019 (“EOH”) and the IFSC Rules for Competition (2019).
The 2019 EOH provides guidelines, timelines and implementation procedures and the IFSC Rules for Competition (2019) provide the definition, explanation and implementation of the Regulations for Competition.
In case of inconsistencies, the Agreement shall take precedence over the EOH.
The Parties enter into this Agreement as independent contractors acting for their own accounts and at their own risks with respect to all matters relating to this Agreement and to the Event. The Agreement shall not be deemed to create any agency, employment, partnership or joint venture relationship between the Parties. Each Party shall be expressly prohibited to bind or act for or on behalf of the other in any way other than in accordance with this Agreement.
The Event Organiser takes full and unlimited organizational, logistic, technical, and financial responsibility for the planning, organization, execution and performance of the Event.
The Event Organiser agrees that except deposit fees, all fees listed in the Fees Section of the EOH are non-refundable even if the Event Organiser has to cancel the Event for whatever reasons, including force majeure.
It is the responsibility of the Event Organiser and those associated with an event whether working directly with the IFSC or in association with the Event Organiser to: Seek at all times the advice and agreement of the IFSC in respect to any decision, which might conflict with the best interests of the sport.
Unless specific notice, the Event Organiser agrees to pay to the IFSC the applicable fees within 30 days of receipt of invoice for all Event Fees, listed in the 2019 EOH.
Late payments after the thirty (30) day period shall be subject to 6% penalty until full payment is received.
The Event Organiser is responsible to ensure fees are paid in accordance with: Prize money – EOH Section other expenses
Any additional services or special services requested by the Event Organiser for its own purposes will result in costs being borne by the Event Organiser.
The liability of the IFSC shall be limited to wilful intent or gross negligence and shall be limited to compensation of any direct damages, which the Event Organiser may suffer from the IFSC’s non-performance of this Agreement.
Neither Party shall be liable to the other Party for loss of profit, loss of use, loss of goodwill or for any other indirect or consequential damages.
The Event Organiser will indemnify and hold harmless the IFSC for all costs, damages and expenses including reasonable attorney’s fees incurred or suffered from or in connection with claims of third parties (e.g. competitors or spectators) in relation to the Event, provided that the responsibility of the Event Organiser is either stated by the competent court or arbitral tribunal or accepted by the same and except to the extent that the damage or claim results from an act of wilful intent or gross negligence of the IFSC.
The Parties agree that no failure by either Party to enforce or take advantage of any provision of this Agreement (including provisions in further documents referred to herein) shall constitute a waiver of its right to subsequently take advantage of such provision, and a single enforcement of a right under this Agreement shall not preclude any subsequent enforcement of such right.
The Parties agree that any notice to either Party under this Agreement shall be given in writing and sent to the other Party by mail, facsimile or electronic transmission.
The Parties agree that if any provision of this Agreement is found to be illegal, invalid or unenforceable, the remainder shall be enforced as fully as possible and the unenforceable provision shall be deemed modified to the extent required to permit its enforcement in a manner most closely representing the intention of the Parties as expressed in this Agreement.
The Parties agree that in case of translation of this Agreement into other languages, the English version shall prevail.
The Agreement shall take effect as of the execution date and shall remain effective until 31 December 2019.
All provisions and / or references are valid for the calendar year 2019.
This Agreement may be terminated in writing by either Party: (i) if the other Party commits any breach of any of the terms and conditions of this Agreement which breach is not remedied within seven (7) days from the date of receipt of the written notice (email at least) stating such breach, (ii) in the event of the other Party’s liquidation, bankruptcy or state of insolvency.
11. Event rights
11.1. Media, broadcasting, webcasting and other communications rights
The IFSC is the sole owner of broadcasting (TV and digital) rights relating to all IFSC Events.
11.2. Commercial rights
The IFSC is the owner of all the commercial and non commercial rights pertaining to the Event, a series of Events ( World Championships, World Cups…), or any component or outcome of the Event for use at any time before and after the Event.
The IFSC delegates part of the commercial and marketing rights and the sale of commercial advertising space in the Event to the Event Organiser as described in the EOH section Sponsorship.
All Appendices to this Agreement are incorporated by reference.
13. Proper law and Arbitration
This Agreement shall be governed by and interpreted in accordance with the laws of Switzerland.
Any dispute, controversy or claim arising out of or in relation to this Agreement, including the validity, invalidity, breach or termination thereof, shall be settled by three arbitrators in accordance with the Code of sports-related arbitration of the Court of Arbitration for Sport (CAS) having its seat in Lausanne, Switzerland, in force on the date when the notice of arbitration is submitted in accordance with those Rules. The arbitral proceedings shall be conducted in the English language.
IN WITNESS THEREOF, the Parties hereto have caused this Agreement to be executed by their duly authorized representatives in three (3) copies on the date first written above.
International Federation of Sport Climbing
Mr Marco Scolaris, President
International Federation of Sport Climbing
Mrs Debra Gawrych, Secretary-General
The following document present in different section of the EOH shall be considered as Appendix:
|Name||Type||Section of the EOH|
|IFSC Statutes||Link to IFSC website||Introduction , World Cups|
|IFSC rules, including 2018 updates||Link to IFSC website||Introduction - Safety and belaying - Scoring|
|Accreditation system||Logistic and various services - |
|Audience Area||Excel file||Audience Area|
|Awarding ceremony protocol||Opening and awarding ceremony|
|Awarding ceremony sequence||Excel file||Opening and awarding ceremony|
|Awarding ceremony paraclimbing||Excel file||Opening and awarding ceremony|
|Back of the House||Excel file||Back of the house (BOH)|
|Event Media Policy||Media Management|
|Event Branding||FOP - Sponsorship - Branding|
|Field of Play description||Excel file||FOP|
|Global timeline ||Excel file||Various|
|Human Resources||Excel file||Human Resources|
|Infosheet||Link to IFSC website||Infosheet and event program|
|Media Area||Excel file||Media Area|
|TV right policy||Media Management - Broadcasting|
|Webcasting Manual||IFSC webcasting crew area - |
International event promotion - Web broadcasting
|Any other reference to IFSC website||Links|