The International Federation of Sport Climbing (IFSC) is the world governing body for all aspects of international competition climbing. The IFSC is recognized by the IOC, is member of ARISF, Sport Accord and IWGA.
The principal purposes of the IFSC are the direction, regulation, promotion, development and furtherance of the sport of competition climbing on a worldwide basis.
The IFSC's organizational structure is described in detail in the IFSC Statutes and IFSC By Laws.
All IFSC Events shall be organized and undertaken in accordance with the regulations and Rules governing such competitions that are described hereinafter. The IFSC is the sole rights holder regarding anything that is produced within the framework of IFSC events. Among others, it includes wall design, route design, visual ect.
Calendar of International Events
The IFSC shall ensure the IFSC Calendar is constantly displayed on its website or other free to access digital platform. The IFSC maintains the right to cancel an event and/or remove an event from the calendar under the conditions defined in the present document.
In any case the IFSC Executive Board has the final authority over the IFSC Events
Event regulations publication
The IFSC shall ensure an Event Organizer Handbook (EOH, present document) or a similar document is published and up to date in order to serve as a reference for the Event Organizer during their preparation of an IFSC Event.
If the present document is the guide for the Event Organizers, the IFSC Rules is the reference for the Athletes participating to the IFSC Events.
As per the IFSC Statutes, the IFSC is the sole organization allowed to publish regulation for the IFSC Events.
The IFSC reserve itself the rights to amend the EOH at its convenience, before the signature of the documents from both parts (IFSC + EO)
It is the responsibility of the Event Organiser to:
a) Accept that the promotion, development and administration of the sport of international climbing competitions are under the governance of the IFSC.
b) Ensure that no financial or other agreement shall be entered into with an organisation (e.g. television and/or digital media, competition sponsors, local organising body, etc.) which conflicts with IFSC's own agreements without first obtaining the written approval of the IFSC.
c) Seek at all times the advice and agreement of the IFSC in respect to any decision that may conflict with the best interest of the sport.
d) Make sure not to use any other denomination, identification, or graphic combination than the one approved by the IFSC. Any modification or addition, presented in any official document, (including advertising) is subject to IFSC written authorisation.
e) Report on all official documents the logo of the IFSC and the IFSC partners, with the four letters “IFSC”, including documents such as result sheets and press releases
f) Ensure security service to Teams and Officials in order to prevent them as much as possible from any external threat due to the host country situation or geopolitical situation pertaining to the country of registered Team(s) or Official(s). This is also valid for participating audience to the Event.
The IFSC reserves itself the right to impose security procedures, at the Event Organiser expenses, or cancel partly or totally the Event if the provisions listed above is not judged sufficiently respected
It is the responsibility of the IFSC, as world governing body for all aspects of international competition climbing to manage the administrative tasks pertaining to the coordination of the IFSC Event.
The Global timeline is the fundamental document which clarifies the division of responsibility between IFSC and EO, during the preparation of the Event. The timing of the different steps is also expressed, as well as a short description of the duties.
The Venue's facilities represent the following areas necessary for the good running of the event:
The IFSC Technical Delegate is appointed by the IFSC and his authority falls on the all above areas. The IFSC Venue Delegate is supervising the general management of the Venue, including the FOP layout, BOH and FOH management.
Access to the above areas with the exception of the FOH shall be restricted to authorised persons.
The Venue shall also comprise side activities areas, such as promotion and commercial booths, restaurant and bars, sport initiation. Promotional and commercial activities inside the Venue shall be agreed in advance with the IFSC. Any other commercial activity in connection to an IFSC Climbing Event held outside the competition Venue (city centre, park, training gym) shall be communicated and agreed at least 2 months in advance with the IFSC.
Such areas are out of the Technical Delegate’s authority unless they impact the good running of the event.
The Event Organiser shall provide the venue and the facilities in accordance with the National and International regulations on Health and Safety governing these facilities.
Objective of these areas are described on their specific sections.
The FOP is defined as the area for the sporting competition plus the immediate and surrounding support areas at which a boundary separates from the other areas.
Walls design shall be sent to the IFSC within six month prior to the competition (refer global timeline) for approval. Designing files shall be sent in SketchUp format.
The FOP for Sport Climbing includes the following but not only:
· Climbing wall with holds as well as the floor covered by mattresses. NOTE on Climbing holds: For details regarding the holds required please refer to the Route Setters Check-list
· A Transit zone visually separated from, but adjacent to the climbing wall and an Isolation zone/warm-up area, where athletes finalise his preparation.
· Starting Gate at exit of the transit zone and visible to the audience.
· The receiving space: space for climbers coming down from the walls, which can also be used to settle the podium and the podium backdrop.
· Jury Area: which shall be immediately front to the wall, though respecting a security distance used for Athletes falling / being brought down by belayers
· Team Officials zone: immediately adjacent to the Jury area zone, this zone is restricted to the Team Officials having athletes participating in the round.
· Leaders Corner
Please note that the complete FOP layout shall be sent to the IFSC within six month prior to the event (refer to Global Event Preparation Timeline). FOP design shall be sent in SketchUp format.
Back of the House (BOH)
The Back of the House consist of all the technical areas for preparation, storage room and offices for involved parties such as:
Access to the BOH shall be restricted to authorized personnel.
BOH design shall be sent to the IFSC within 3 months prior to the competition (refer global timeline) for approval. Designing files shall be sent in SketchUp format.
To read the complete description of this area click here
The Front of House is the part of the Venue that is open to public; it is included but not limited to:
Please click here to access a complete description of the Front of House.
To provide media representatives with the best working conditions, the following facilities are required:
The FOH design shall be sent to IFSC within 3 months prior to the Event in SketchUp format.
The Audience Area shall be established in agreement with national and international Health & Safety regulations. Audience Area shall foresee a dedicated access path for disabled people.
The audience area shall include the following areas:
The Event Organiser shall ensure that a video screen of a sufficient size for the venue audience showing both the progress of each athlete and the current ranking of the leading athlete is installed for the duration of the competition. The IFSC will provide the software that will ensure the displaying of all the above-mentioned information. When live images are shown on a Video-board during the event, the EO will provide two screens:
The Event Organiser shall ensure that the light system is adequate for the show and for the broadcasting production. IFSC strongly suggest to use at least 2 spotlights per wall and to avoid using of colorize lights during the performance of athletes. Bright white colour lights on the wall is suggested, black lights can instead be used for different levels of contrast.
In case the Event Organiser would like to use gobo projection, logos shall be displayed before or after but not during competition. If a gobo projection includes sponsors logos, it shall be agreed and communicated to the IFSC Marketing and Communication Department at least 2 months in advance.
The Event Organiser shall be responsible to display a clear and visible panel sign, at the entrance of the venue or on tickets, stating the following:
The Event Organiser shall also be responsible to communicate to the audience (by visible signs, announcement by the local speaker, communication on EO website or written on tickets) the following information:
IFSC is committed to providing a safe environment for the Athletes who are competing in his events. Part of this commitment is to ensure that all necessary steps are taken to protect Athletes, especially minor age 18 Athletes, from the inappropriate use of their images in resource and media publications, on the internet and elsewhere.
Use of Photographic equipment at IFSC events
There are differentiation made in professional and personal equipment use:
IFSC Webcasting crew area
The EO shall provide a space for the IFSC video production crew. The space shall be large enough for 4 desks, 6 screens and additional equipment. The desk should be no further than 15 meters from the wall, and it shall be placed in a restricted access zone. The webcasting crew need to have the timer directly linked with the production table. Please note that platforms need to be arranged, in order to place the cameras of the webcasting crew. In case of outdoor events, a warm and dry sheltered area should be provided in order to protect the equipment from the weather elements (e.g. rain) and to allow the crew to be warm while editing and uploading files. The EO shall provide to the IFSC Webcasting Crew a secure and locked space to store equipment during the days of the Event. The EO shall also provide also a space for the commentators. The space shall have a good view on the FOP and shall be separate from the Audience Area.
Equipment and technical assistance:
For the complete description of the TV crew equipment, please check the Webcasting Manual Electricity system sufficient to accommodate all the above + back-up electrical power source should be provided. A UPS back-up (900 watts) have to be provide for oversea event (China, Japan, USA).
Internet connection: the webcasting connection shall be independent from the other and be effective from 24 hours before the event to 10 hours after the event. Please check the Webcasting Manual for all the details.
The IFSC has started creating the Official Sport Equipment catalogue for every equipment on the Field of Play. The catalogue contains the brands for technical equipment authorized on the FOP for IFSC events.
The Official Sport Equipment - Category Holds, Macros and Volumes is available on IFSC website, here.
Please note that during the 2020 season the use of the Official Sport Equipment - Category Holds, Macros and Volumes is mandatory in all IFSC events.
Refer to the Routesetting Checklist (updated 2020 document) for full details on what is required.
The Event Organiser shall be solely responsible for maintaining all safety and security precautions within the competition venue, in particular this includes:
· The restricted (FOP, isolation / transit zones) and non-restricted areas.
· All transportations required (i.e. between distant isolation and competition venue or hotels to competitions venues) and organised by the Event Organiser for registered Teams and Officials
· Beverages and food provided at the competition venue or in other places (i.e. hotels, reception places) where registered Teams and Officials are present
· Security measures like access control, crowd management, and security screening.
IFSC Officials authority on safety
When appointed, the Jury President, in consultation with the Chief Route Setter, shall have the sole authority in respect to any question of safety within the isolation and Field of Play area - including declining to give permission to start or continue any part of the competition.
Any officials or other persons deemed, by the Jury President, to have infringed or, in his/her opinion, be likely to infringe safety procedures shall be subject to summary removal from their duties and/or dismissal from the isolation and Field of Play areas.
Every precaution shall be taken to ensure safety. Each route and/or boulder shall be designed to avoid the possibility of:
· Injuring the athlete
· Injuring or obstructing any other athlete
· Injuring any person of the organization (Officials, volunteers, media)
· Injuring audience
The IFSC Judge shall also decide, in the interest of safety and in consultation with the Chief Route Setter and with the approval of the Jury President, whether or not to have the climbing rope pre-fixed to the first (and, where deemed appropriate, other) protection points. Wherever possible, the design of the route should be such as to make such precautions unnecessary.
Drones and safety
Please note that no filming drones flying above the FOP and the audience area are authorised. Eventually and under the IFSC authorization, the Event Organiser may be allowed to use drones. In that case, the Event Organiser shall be responsible of getting all the necessary authorisation and make the procedures respected. The flight zones should be defined and agreed prior to the event with the IFSC Venue Delegate.
Average noise levels at IFSC events may not exceed 85 decibels. Noise levels at IFSC events may never exceed 100 decibels anywhere at the event competition. The audience and participants may not be allowed within 3 meters of any loudspeaker. The IFSC Technical Delegate and IFSC Venue Delegate can also require to decrease the level of noise, even within the 85 decibels, if the volume of music is considered disturbing for athletes’ performance, for the TV live broadcasting or any other reasons.
IFSC Standards (as per IFSC Rules)
Any technical equipment used in International Climbing Competitions must meet the relevant EN Standard (or comparable International equivalent) unless otherwise specified by the IFSC or, under exceptional circumstances, by the Technical Delegate and/or Jury President through the authority delegated to them by the IFSC.
The relevant standards as at the date of issue for these documents are specified within IFSC Rules.
Unless otherwise specified by the IFSC or, under exceptional circumstances, by the Jury President through the authority delegated to her/him by the IFSC.
The Event Organizer is the sole responsible to ensure that all the certificates are provided by the manufacturer and constructor, that the walls, climbing equipment and other equipment required for the good running of the event are built or installed in full compliance with the related EN standard, national or other local norms governing this kind of structure.
Under specific circumstances, the IFSC Delegate may be instructed by the IFSC to carry with him some technical equipment, providing the Event Organizer with that gear (certified quicklinks, ropes, etc.) which is not available in their countries. The IFSC will charge the cost of this gear to the Event Organiser
1. Route Setting
The Event Organiser is responsible to provide elevating system to the route setting team that are in accordance with the international standards and shall provide an instructor or an operator if the system provided requires specific competences. In addition the climbing walls shall be ready to receive public and therefore shall not be in a construction stage that endanger the route setting team.
In case the Chief Route Setter estimate the safety conditions are not sufficient, he has the power to impose any required measure to the Event Organiser to restore the safety condition. He may also report to the IFSC Sport Department and suggest an event cancellation.
Regarding rope access regulations:
The Event Organiser will be requested to inform the Route Setting team of the country regulation for all work in height regulations and if required provide the required equipment to protect them and the environment. The IFSC route setting team will have to strictly comply with these regulations.
2. Pre-competition checks
Upon their arrival the IFSC Official might require the Event Organiser to present all documents and proof regarding the compliance of the venue and FOP equipment (i.e Wall) with the local, international and IFSC safety requirements.
Immediately prior to the Event start and to any round, the Jury President, the IFSC Judge and the Chief Route Setter shall inspect each route and/or boulder in order to ensure the maintenance of safety standards.
The purpose of this check is in particular, to ensure that all safety equipment and procedures comply with IFSC standards and IFSC Rules. In case of failure or suspected issue they have the ability to impose any measure or contingency plan they feel necessary.
In addition, the Jury President shall ensure that appropriately qualified medical personnel and a competition event doctor are in attendance in order to:
· Ensure a rapid response to any accident or injury to a Team member or Officials acting in the framework or its mission during the Event
· Do a check-up of an athlete when the Jury President makes a request to the Event doctor
The IFSC officials and more specifically the IFSC Technical Delegate will report to the IFSC Sport Department any matter related to the Event safety.
3. Belaying (if any)
Providing a safety belaying is a key promise to the participating team, the Event Organiser is fully responsible to provide it with the highest standard of realisation. In addition, belayers shall have a confirmed level of climbing and more specifically belaying elite sport climbers. In general, belayers shall only use an approved single rope provided by the Event Organizer. The frequency with which the rope is changed shall be decided by the IFSC Judge. The IFSC Judge has the authority to demand the immediate replacement of any belayer (if necessary, stopping the competition and declaring a technical incident) and any other person he/she feels jeopardizes safety standards.
The Event Organiser will provide scoring software as well as a live result system. Event Organiser shall make sure National judges are experienced enough to handle live result system devices. It is responsibility of the Event Organiser to provide a dedicated internet connection to the judges to manage the results during competition.
The official result service is the IFSC result service. All results lists should be printed using the template provided by the IFSC scoring software; hand-written lists or sections of lists shall not be permitted.
Following the approval of the results for each round of the competition (including the final or super-final round), a complete copy of the Results shall be immediately issued to:
At the end of each round of the competition, the IFSC Judge shall provide and sign a provisional result list. This list shall be posted on the Official notice board. After the appeal time and after appeals have been dealt with, the official result list, signed by the IFSC Judge and the Jury President, shall be posted on the official notice board.
The Chief Route Setter shall provide a topographical outline (“Topo”) for each route of the competition showing the position of each handhold and protection point on the route. These “topos” shall only be made available to the Jury President and the IFSC Judge.
The official time is provided by the Jury and placed at the jury table or other similar place in the FOP where Athletes can see it from the climbing wall. It is the responsibility of the Event Organizer to display it in a suitable place within the venue to ensure audience and teams information.
The registration system will be manged by the IFSC, insuring the presence of the best athletes to the competition. Regulation about NFs quotas can be founded on IFSC Website, current rules.
The IFSC shall also make sure the results of the IFSC Events are displayed on its website, as soon as they are made available by the IFSC Result system or the result system of Event Organiser.
Standard Duration of the event depends to the number of disciplines. For the European Championships in Moscow (RUS) the event will be run between 20th to 27th of March (8 days).
The IFSC Sport Department is the organism in charge to propose a standard schedule to the Event Organiser. Factors as venue indoor/outdoor, side events, size of the walls may impact on the duration expressed above. The IFSC Schedule shall be sent to the IFSC (refer to Global Timeline) for approval.
No more than 2 rounds of competition per category shall be organised in the same day. The IFSC events should be run between 9.00 and 23.00 of each day of competition.
If the event organiser wishes to use the competition boulders/routes after the end of the finals, the signs (START, TOP, ZONE, etc.) should be removed. The Event Organiser should inform the IFSC about any meetings between different stakeholders (coaches, NFs, etc.) taking place during the IFSC event
The communication prior the event plays a key role on the preparation of the event. The Infosheet is the document used from the EO and IFSC to transmit all the necessary information to the stakeholders. Here you can find an example of infosheet from the previous years.
The Event Organiser shall take care of providing general information such as the:
All the above information shall be provided through an information sheet, made ready to the IFSC Technical Delegate as for global timeline. There is a maximum of 8 EO's sponsor logos displayed in this document.
This schedule can be revised by the IFSC Technical Delegate and a final brief shall be done the day before the Event start. The Technical Delegate has final authority on the schedule of the event. In case of problems during the competitions (i.e bad weather) or for whatever relevant reasons, he/she has the authority to change the schedule accordingly.
Opening ceremony should be provided at the beginning of IFSC European Championships 2020.
Awarding ceremony must be provided as a formal conclusion of the IFSC Event.
The Award Ceremony at the end of the competition, which shall be organized immediately after the final heats, shall comply with the usual IOC protocol for such events. Differently from the IOC protocol, English is the only mandatory language for the IFSC ceremonies, with other languages as warranted or desired.
National anthem playing and raising flags ceremonies are mandatory. Event Organiser shall conduct a rehearsal of the award ceremony prior to the competition in order to test all the possible problems. The IFSC Venue Delegate is in charge or supervising and managing the Awarding Ceremony. During the final rounds the Event Organiser is advised to implement a “leader corner”. No alcohol will be allowed on the stage during the awarding ceremony.
In case the Award Ceremony is staggered later than immediately after the final round, a “Presentation of the Podium” or similar pre-award ceremony shall be organized immediately after the last climber performance.
Only items listed in the IOC protocol shall be displayed during the official award ceremony and consequently, commercial displays are forbidden. However, the “presentation of the podium” offers both athletes and the EO a greater margin of flexibility during this time (i.e presentation of shoes, flags, commercial items).
In any case all award ceremonies schedule shall be approved by the IFSC Venue Delegate.
Please note that Paraclimbing awarding ceremony follows a different regulation, it should be checked here
Closing ceremony is not compulsory for IFSC events. If any, the Closing Ceremony normally will take place immediately after the Medal Awarding Ceremony. The following persons in the following order normally give speeches:
All social events held in connection with the event are to be included in the contract between the IFSC and the Event Organiser. Any such sporting or cultural or entertainment events will require the approval of the IFSC in advance of the competition.
The Event Organizer is responsible to assure the implementation of the following services to the athletes and the National Team.
It is the responsibility of the Event Organizer to provide a letter of invitation and any other document necessary to enter the national territory where the Event will be held to all the Team members requiring it at least 1,5 months before the event.
The Event Organizer shall provide this service at no other cost for the Team as the one required by the national administration.
Accommodation and meals for participants
The Event Organiser is required to provide food for all participants during the running of the event.
The Event Organiser is required to provide the Teams with a list of hotels of different standards in the close proximity to the venue.
In case no convenient hotel can be found, the Event Organizer shall organise transportation service at all hours to / from the venue to main hotels used by the Teams.
In case the host city requires more than 15 hours flight time for more than 50 % of the possible participating teams, the Event Organizer shall enter into discussion with airlines in order to provide Teams with convenient offers in term of price and itinerary flight ticket.
Assistance in local transportation is required, either via agreement with the local authorities or a shuttle service proposed to the Teams.
The Event Organizer shall arrange for anti-doping tests to be carried out in compliance with the national regulations governing international sport in their country, the WADA Code, and the IFSC Anti-Doping Rules (available on the IFSC website).
At a minimum, all winners of the IFSC event will be subject to anti-doping tests. In addition, post competition testing will be required for any world record in Speed.
The Event Organizer shall ensure, and provide evidence to the IFSC several months before the Event that the insurance cover for the event is in compliance with all international and national regulations regarding sport events.
The Event Organizer shall make sure the equipment provided to the IFSC Route Setting team are in compliance with the international and national regulation work in height.
Should a national certification be necessary to perform specific action, the Event Organizer will provide one certificated staff member at his own expenses to assist the Route Setting Team. It is the responsibility of the Chief Route Setter to make sure he/she and his/her team is following the regulations on this matter.
For all the personnel attending the Event the Event Organiser shall implement the IFSC accreditation system. The table can be found here.
CAC – Climbers Against Cancer
The IFSC strongly support the running of initiative and workshop between the Event Organisers and the CAC organisation, during the IFSC events.
The Event Organiser must assign a team to run the operation pertaining to the Event preparation. The work conditions of this team are autonomously decided by the local organised. The number of people and their competences should be coherent to guarantee the running the competition under IFSC World Cup standards. The Event Organiser team shall be composed of highly skilled and English fluent personnel for each position. Team Members working or volunteering at the event must wear an identifying uniform
In order to ensure a good level of coordination between the IFSC and the Event Organiser teams, the Event Organiser shall provide contact details such as phone, fax, email, mobile numbers, for management personnel.
The Event Organiser shall provide a local announcer to comment live actions of an IFSC Climbing event. Local Announcer shall be fluent in English. IFSC strongly recommend to the local announcer to stick to NASPAA Code of Conduct
IFSC Team and Officials: appointment
The IFSC may nominate the following officers and/or officials to assist the Event Organiser in the event preparation and running.
Upon confirmation of the IFSC, the Event Organiser will arrange the accommodation in a close to venue (15 min maximum by any means) three-star hotel or equivalent. Please note that if the amount for accommodation and meals will be higher than the maximum established above, the difference will be covered by the Event Organiser.
The IFSC reserves the right to send additional staff to the event. The Event Organiser might be requested to arrange the accommodation for any additional IFSC staff, and to re-invoice the IFSC for the hotel rooms. In such case, the amount will be paid fully by the IFSC, subject to validation of the quotation before the booking from the EO.
Please check the description of responsibilities and roles of IFSC and EO team here
Online Media Accreditation Form
To be granted a media accreditation at an IFSC event, all media representatives must go through the online registration form, available here.
The Event Organizer is responsible for providing the different types of badges as determined by the IFSC media list. Click here to see the chart and the association between the different types of accreditation and the accessible areas. Any failure to comply with the Accreditation Chart will result in the withdrawal of the accreditation.
Media representatives cannot be granted any other type of accreditation, such as Team Officials, and vice-versa. The Technical Delegate has the right to withdraw both accreditations in case this rule is not respected.
Code of Conduct
All media, especially photographers and tv crews, must comply with the IFSC Codes of Conduct. The Codes of Conduct have been written to guarantee athletes and officials with a safe and comfortable environment to perform their role and take into account media and broadcasting rights. Please, check the IFSC Event Media Policy.
Media Representatives Expenses
In the event that a media representative from outside the host country wish to attend an IFSC event and request financial assistance, the burden is to be distributed and shared between the IFSC and the Event Organizer. Given that both parties see the benefit of hosting a media representative, both parties will make an effort to cover his or her expenses. In this situation, the IFSC will cover the travel costs between the representative’s country and the city that hosts the event, while the Event Organizer will cover the costs of accommodation, meals and other expenses on site. This agreement is valid for a maximum of three (3) media representatives per competition.
All media representatives who have access to the Media Corridor must wear a distinctive and specific jacket. Different colours of jackets shall be made available for different groups of media representatives, according the rights that have been granted to them.
Journalists and media reporting on the event without having access to the Media Corridor are not required to wear the jacket.
Management of specific requests
The photographers and the broadcasters may only access the Media Corridor. Under no circumstances shall them or any other non-authorised personnel be allowed to enter the Field-Of-Play, unless previously authorised by the IFSC Technical Delegate.
Photographers and broadcasters are not allowed to operate from the top of the wall. However, if possible, the use of a cherry-picker or lift is permitted if properly secured, and the access to this elevated platform is restricted.
Access to the isolation area is strictly prohibited.
It is required to have volunteers managing the access to the different media areas during the whole competition. Such areas are reserved for media and cannot be used by any other personnel.
The IFSC released a TV-rights policy in order to clarify the broadcasters’ rights in terms of filming and usage of IFSC footage. The policy is available here.
The IFSC will issue a Press Release both before and after the Event. The IFSC will send these Press Releases to its international media database and to all National Federations. The National Federations will then be able to translate them and send them to their national medias.
Following the event, IFSC will send the Event Organiser an international press review compiled via an online platform. In order to have a complete international press review, the Event Organiser will send to the IFSC all information about national coverage and national press clippings (with digital copies) related to the event. Prior to the Event, the Event Organiser will provide the IFSC with a list of keywords in the native language of the host country, to be used by the IFSC when gathering press clippings (International Federation of Sport Climbing, Climbing, Sport Climbing, World Cup, World Championships, Youth World Championships, Paraclimbing, host country/city name).
An IFSC official Photographer will be in attendance at each international IFSC event. For larger events, the IFSC reserves the right to send more than one Photographer, in addition to an assistant to aid the official Photographer(s).
Photographs supplied by the official Photographer shall be displayed on IFSC digital communications platforms (e.g. website, social media), with free access to journalists for online editorial use relating to the event only. Following the event, the photographs will be available through the IFSC Flickr page.
Should the Event Organiser wish to use said photographs for any other purpose, they must seek permission from the IFSC in advance.
The IFSC official Photographer benefits from additional access rights, allowing him/her to take photographs at the bottom of the wall (receiving stage), as well as operating from the top of the wall if fully secured.
The Event Organiser Photographer access should be equivalent to that of the IFSC official Photographer.
The event organiser must guarantee a safe and comfortable working environment for the IFSC Official Photographer, including fair treatment equal to that of the Event Organiser Photographer, high speed internet connection and an editing room available for up-to six hours after the competition has ended.
IFSC Video Production (Webcasting) Crew
Please refer to Web Broadcasting Section
IFSC digital media
The IFSC will communicate before, during, and after the event on its website and its social media. In order to do this effectively, the IFSC requires the Event Organiser to provide information before the beginning of the event. At a minimum, this should include:
Also appreciated would be:
IFSC Marketing Report
The IFSC provides a Marketing Report after each event. This Report aims at providing detailed information on the international promotion of the Event including broadcasting, webcasting, social media statistics, media, branding, etc. It also helps to provide relevant information to current and potential sponsors.
Together with the Event Organiser, the IFSC must ensure that climbing competitions are ideal communication platforms for commercial sponsors. All commercial sponsors shall be displayed in accordance with the specific 2020 Moscow Graphic Charter.
Taking this into consideration, the Event Organiser will pay particular attention to the following points:
As the owner of the event rights, the IFSC will guarantee each of its partners a visibility/presence on its events through, among others, logo placement, gobos, videos, booths, animations, etc. The implementation of these rights will not generate any additional costs to the IFSC or its sponsor(s).
In order to maximize the viability of IFSC events, IFSC aims to implement exclusive sponsorship categories for both sides.
1. IFSC will have exclusivity in the following categories (already in contract ):
2. IFSC will have exclusivity in the following categories (potential sponsors):
The engagement of tobacco and alcohol companies as sponsors (brands above 20 percentage alcohol) is not permitted by the IFSC for any Event.
List of IFSC Sponsors for 2020 (as of November 2019 - will evolve)
The sponsors below are NOT subject to exclusivity on the Event:
If any, IFSC time keeping sponsor has priority in the advertising on the countdown clock. The surface of the logo shall be maximum equal to the clock surface, wherever the clock is displayed (wall, giant screen...). The Countdown Clock should be located visible to the spectators and camera crew (either broadcasters and/or webcast crew).
Event Organiser’s sponsors promotion on IFSC Live Webcasting:
The IFSC retains all marketing rights connected to the Webcasting of Events (advertising space, clips and other), as well as related revenues. However, the Event Organiser will be permitted to have the sponsors of their choice shown on the Live streaming. The Event Organiser's sponsors logos (maximum 5) will be inserted on the generic logo board of Live Webcasting production to be displayed at the beginning of the Live Webcasting. All Event Organiser's sponsors logos must be sent to IFSC in high-resolution electronic format before the event, refer to Global Timeline.
Gobos on the walls:
Both the Event Organiser and the IFSC can use gobos to display sponsors logos on the wall. However, it should not interfere with the athletes on the wall and thus can only be used when there is no athlete on the surface.
2020 Graphic Charter
To support the Event Organiser in achieving consistent branding on Continental Qualifying events, the IFSC designed a specific 2020 Moscow Graphic Charter.
The Event Organiser is responsible for the design and the printing of the graphic carter, according to the specific document. The Event Organiser must seek validation of the IFSC before proceeding with the printing of the different elements.
Design and printing of the branded materials are according to the Global Timeline. It is responsibility of the Event Organiser to ensure the printing of the elements described into the Event Branding document, and to borne the costs associated to it.
In case the Event Organiser wishes to print a limited amount of materials, he must seek IFSC validation about the mandatory elements to print.
Additional materials can be designed either by the IFSC or the Event Organiser and printed/displayed by the Event Organiser. These additional materials will be in line with the 2020 Event Branding, giving equal visibility to IFSC and Event Organiser partners. If not designed by the IFSC, these additional materials will be obligatorily sent to the IFSC for validation prior to the Event. No other documents than the ones validated by the IFSC can be used on the Event.
It is the responsibility of the Event Organiser to make sure that branded materials are produced on time and displayed properly. The design of the branded materials will be sent and validated by the IFSC prior to the Event, according to the Global Timeline.
Globally, the Event Organiser shall arrange the venue (meaning outside the FOP) to ensure an optimal visibility of the main stakeholders:
The IFSC provides an Event logo for the Continental Championships, to be used on all the promotional materials.
In order to develop an eco-friendly behavior and reduce costs, the Event Organiser may request to use the Event Logo without the date. In such case, the Event Organiser will seek the agreement of the IFSC.
The Event will use the same wording: “IFSC Climbing European Championships" – "Discipline(s)" “City” Year”.
Promotion on Video Board
During each round of competition (approx. 5 minutes before the competition starts until the ceremony podium), the IFSC webcast will be displayed on the Video Board. Outside the rounds of competition, the Event Organiser should display the following content (but not limited to):
An additional screen (Score Board) should show the current ranking of the Event. Please check the section Front of House for more details
The IFSC is the exclusive owner of all broadcasting and web broadcasting rights pertaining to all IFSC events.
The IFSC nominates a service provider for the filming and Broadcasting and/or Web Broadcasting of the event. The IFSC Video Production Crew is responsible for the LIVE streaming of events, the creation of replays, highlights and overviews as well as short features. Each LIVE broadcast and replay will show a short clip featuring footage of the host area or city.
The IFSC will coordinate the provision of Broadcasting/Web Broadcasting services to the Event Organiser through its service provider for Live and delayed Streaming. The Event Organiser will provide free access to the IFSC's nominated provider as well as all reasonable assistance to ensure a professional coverage of all aspects of the competition.
The Event Organiser is required to provide some facilities and equipment to accommodate the IFSC provider, please check the Front of House – Webcasting space area and the Webcasting Manual. Please note that in the manual are specified the additional equipment needed for events outside Europe.
More details will be sent by Video production manager 2 months before the event (Info and Needs document).
The IFSC will manage the Broadcasting/Web Broadcasting in the interest of both parties, with the aim of promoting Sport Climbing and the Event. In this perspective, and if applicable, the Event Organiser will seek to embed the IFSC Live Webcasting to any appropriate web platform. The Event Organiser will seek agreement of the IFSC one month before the event at the latest. The IFSC will then advise protocol.
The IFSC is the sole owner of broadcasting (TV and digital) rights relating to all IFSC Events.
Management of the Broadcasters is detailed here
Where there is no IFSC deal in place, both the IFSC and the Event Organiser will be allowed to discuss deals (live or delayed content) with domestic broadcasters, at a national level (Country where the event is organised). By domestic broadcasters, we refer to domestic TV and digital platforms. However, the following conditions apply
At an international level, the IFSC is the owner of all rights for International TV distribution:
The Event Organiser is entitled to a copy of the footage of the Event and to any clip of the Event, but no commercial exploitation of the footage, as a whole or in part, is allowed. The Event Organiser may be allowed to use the footage to produce its own clip but shall seek the agreement of the IFSC prior to it. This clip shall not be subject to any commercial use and shall be produced in the national language only. The IFSC retains all copyrights.
TV Rights Policy
The IFSC has released a TV Rights Policy in order to clarify the Broadcasters rights in terms of filming and use of IFSC footage.
IFSC has produced Sustainability Guidelines aim to provide simple, practical and essential information on key aspects of sustainability for member federations and Event Organisers to be better able to navigate the complexities of this subject and develop effective sustainability programmes. We hope these guidelines will provide a valuable overview and reference point for this important topic. We also know that sustainability is a constantly evolving discipline, with new issues, challenges and opportunities always needing to be addressed. We therefore welcome feedback, comments and suggestions so that we can continually improve our guidance and ensure our material is as fresh, relevant and accurate as possible.
The IOC’s official definition of sustainability is that, when making decisions, we ensure feasibility, and we seek to maximise positive impact and minimise negative impact in the social, economic and environmental spheres.
Each of us can participate in making the world a better place through sport.
Hosting an IFSC Event implies the payment of Fees. The service fees for the 2020 European Championships in Moscow are fixed to 50 000€.
The IFSC Sport Department remain at your disposal for any advice on the budget preparation.
Unless specific notice, the Event Organizer agrees to pay to the IFSC the applicable fees within 30 days of receipt of invoice for all Event Fees.
Late payments after the thirty (30) day period shall be subject to 6% penalty until full payment is received.
Any additional services or special services requested by the Event Organizer for its own purposes will result in costs being borne by the Event Organizer.
The Event Organiser is required to provide the IFSC with a detailed provisional budget of the event while signing the EOH, as well as an approved financial report after the event.
In addition to the IFSC fees, other budget items shall be considered for the Event from the Event Organiser. These are listed below but comprises mostly:
The event organiser is responsible for the payment of prize money for the athletes. The prize money of the 2020 European Championships are defined according to IFSC Europe Rules and/or IFSC Europe procedures.
Hospitality expenses of IFSC Officers
The IFSC maintains the right to use the event for meetings and/or representation.
The IFSC will inform the Event Organiser in advance about the staff attending the event.
The Event Organiser will provide a access accreditation for IFSC staff and VIP.
The Event Organiser might also be requested to ensure airport pick-up and drop-off.
The Event Organiser is responsible to provide free accommodation for the IFSC President, ensuring a three stars hotel minimum standard.
The Event Organiser is responsible to provide free meals for all the participants to the event.
Anti - doping test
The Event Organiser shall arrange for anti-doping tests to be carried out in compliance with the national regulations governing international sport in their country, the IOC Medical Code, and the IFSC Anti-Doping Rules (available on the IFSC website).
At a minimum, all winners of the IFSC events will be subject to anti-doping tests. In addition, post competition testing will be required for any world record in Speed. The Event Organiser is responsible to request and plan the additional tests for Speed. In case the world record is held, the expenses for the test will be borne by the IFSC.
Sanctions to an Event Organizer is proposed by the Sport Department to the IFSC Executive Board following a breach in the EOH and a report from the Technical Delegate.
The basic list of possible sanction is available here
At its discretion, the IFSC Executive Board can call the Disciplinary commission to adapt the sanction to the case.
International Federation of Sport Climbing, Effingerstrasse 1, 3001 Bern, Switzerland
________________, a National Federation of ________________
(hereinafter “Event Organiser”)
(each one a “Party”, together the “Parties”)
A) The IFSC is the world governing body for all aspects of international competition climbing and owns all rights to the World Championships, World Cups, Youth World Championships and Continental Championships for Lead, Bouldering and Speed events (all terms as defined hereinafter in clause 1.0).
B) The IFSC wishes to grant rights to the Event Organiser to host an official Event (“Event”) in accordance with point A) and the IFSC’s Event Organiser Handbook 2020, the IFSC Rules for Competition and all Appendices to this Agreement (“Agreement”).
NOW, THEREFORE, in consideration of the premises and mutual agreements contained herein, the IFSC and the Event Organiser, intending to be legally bound, agree as follows:
In this Agreement, the following expressions shall, unless the context otherwise requires, have the meanings set forth below. Unless the context otherwise requires, words importing the singular include the plural and vice versa, words importing the masculine gender include the feminine and neuter and vice versa and references to persons include incorporated and unincorporated entities.
“NFs” means the National Federations for Sport Climbing recognized by the IFSC.
“Event” is a competition sanctioned by the IFSC for a World Championship, Youth World Championship, World Cup or Continental Championships event in the given calendar year.
“Event Organiser” is a National Federation for Sport Climbing recognized by the IFSC and to which the IFSC grants the right to organize an international event as defined in the Preamble section A) and B). The Event Organiser is responsible for the planning, implementation, execution and demobilization of an IFSC Event.
“Event Organiser Handbook” is the framework, and specifically contains the detailed policies and procedures managed by the IFSC Sport Department, whereby the Event Organiser is requested to execute all such products and services for staging an event.
“IFSC” means the IFSC is the IOC recognized International Federation promoting Sport Climbing through the management and regulation of international competitions, communication to stakeholders and external associations and participation in the International Sports Organizations.
“IFSC-CLIMBING.ORG” is proprietary web site for on line live streaming and delayed streaming.
“Sponsor” is a company that signed an agreement with the IFSC or the Event Organiser to provide financial resources and / or products and / or services to the IFSC / Event Organiser and its constituents and in return is granted marketing rights and benefits.
The Parties agree to work together to improve the quality of the Event for the enjoyment of athletes and spectators (on site and off-site).
Further the Parties agree to make the Event accessible to all forms of media and broadcaster/broadcasting agency willing to promote the sport.
The IFSC authorizes by way of this Agreement the Event Organiser to stage the Event in __________________[Insert City and Country ] between the ___ and ___ of ____________ [Insert Dates and Month] 2020 under the name “IFSC Climbing European Championships__________[disciplines]_________[Name of the hosting city] 2020”.
This Agreement should always be read in conjunction with and reference to the Event Organiser Handbook 2020 (“EOH”) and the IFSC Rules for Competition (2020).
The 2020 EOH provides guidelines, timelines and implementation procedures and the IFSC Rules for Competition (2020) provide the definition, explanation and implementation of the Regulations for Competition.
In case of inconsistencies, the Agreement shall take precedence over the EOH.
The Parties enter into this Agreement as independent contractors acting for their own accounts and at their own risks with respect to all matters relating to this Agreement and to the Event. The Agreement shall not be deemed to create any agency, employment, partnership or joint venture relationship between the Parties. Each Party shall be expressly prohibited to bind or act for or on behalf of the other in any way other than in accordance with this Agreement.
The Event Organiser takes full and unlimited organizational, logistic, technical, and financial responsibility for the planning, organization, execution and performance of the Event.
The Event Organiser agrees that all fees listed in the Fees Section of the EOH are non-refundable even if the Event Organiser has to cancel the Event for whatever reasons, including force majeure.
It is the responsibility of the Event Organiser and those associated with an event whether working directly with the IFSC or in association with the Event Organiser to: Seek at all times the advice and agreement of the IFSC in respect to any decision, which might conflict with the best interests of the sport.
Unless specific notice, the Event Organiser agrees to pay to the IFSC the applicable fees within 30 days of receipt of invoice for all Event Fees, listed in the 2019 EOH.
Late payments after the thirty (30) day period shall be subject to 6% penalty until full payment is received.
The Event Organiser is responsible to ensure fees are paid in accordance with: Fees Section
Any additional services or special services requested by the Event Organiser for its own purposes will result in costs being borne by the Event Organiser.
The liability of the IFSC shall be limited to wilful intent or gross negligence and shall be limited to compensation of any direct damages, which the Event Organiser may suffer from the IFSC’s non-performance of this Agreement.
Neither Party shall be liable to the other Party for loss of profit, loss of use, loss of goodwill or for any other indirect or consequential damages.
The Event Organiser will indemnify and hold harmless the IFSC for all costs, damages and expenses including reasonable attorney’s fees incurred or suffered from or in connection with claims of third parties (e.g. competitors or spectators) in relation to the Event, provided that the responsibility of the Event Organiser is either stated by the competent court or arbitral tribunal or accepted by the same and except to the extent that the damage or claim results from an act of wilful intent or gross negligence of the IFSC.
The Parties agree that no failure by either Party to enforce or take advantage of any provision of this Agreement (including provisions in further documents referred to herein) shall constitute a waiver of its right to subsequently take advantage of such provision, and a single enforcement of a right under this Agreement shall not preclude any subsequent enforcement of such right.
The Parties agree that any notice to either Party under this Agreement shall be given in writing and sent to the other Party by mail, facsimile or electronic transmission.
The Parties agree that if any provision of this Agreement is found to be illegal, invalid or unenforceable, the remainder shall be enforced as fully as possible and the unenforceable provision shall be deemed modified to the extent required to permit its enforcement in a manner most closely representing the intention of the Parties as expressed in this Agreement.
The Parties agree that in case of translation of this Agreement into other languages, the English version shall prevail.
The Agreement shall take effect as of the execution date and shall remain effective until 31 December 2020.
All provisions and / or references are valid for the calendar year 2020.
This Agreement may be terminated in writing by either Party: (i) if the other Party commits any breach of any of the terms and conditions of this Agreement which breach is not remedied within seven (7) days from the date of receipt of the written notice (email at least) stating such breach, (ii) in the event of the other Party’s liquidation, bankruptcy or state of insolvency.
11. Event rights
11.1. Media, broadcasting, webcasting and other communications rights
The IFSC is the sole owner of broadcasting (TV and digital) rights relating to all IFSC Events.
11.2. Commercial rights
The IFSC is the owner of all the commercial and non commercial rights pertaining to the Event, a series of Events ( World Championships, World Cups…), or any component or outcome of the Event for use at any time before and after the Event.
The IFSC delegates part of the commercial and marketing rights and the sale of commercial advertising space in the Event to the Event Organiser as described in the EOH section Sponsorship.
All Appendices to this Agreement are incorporated by reference.
13. Proper law and Arbitration
This Agreement shall be governed by and interpreted in accordance with the laws of Switzerland.
Any dispute, controversy or claim arising out of or in relation to this Agreement, including the validity, invalidity, breach or termination thereof, shall be settled by three arbitrators in accordance with the Code of sports-related arbitration of the Court of Arbitration for Sport (CAS) having its seat in Lausanne, Switzerland, in force on the date when the notice of arbitration is submitted in accordance with those Rules. The arbitral proceedings shall be conducted in the English language.
IN WITNESS THEREOF, the Parties hereto have caused this Agreement to be executed by their duly authorized representatives in three (3) copies on the date first written above.
International Federation of Sport Climbing
Mr Marco Scolaris, President
International Federation of Sport Climbing
Mrs Debra Gawrych, Secretary-General
International Federation of Sport Climbing - IFSC Europe
Mr Wolfgang Wabel, President
The following document present in different section of the EOH shall be considered as Appendix:
|Name||Type||Section of the EOH|
|IFSC Statutes||Link to IFSC website||Introduction|
|IFSC rules||Link to IFSC website||Introduction - World Cups - Safety - Scoring|
|Accreditation system||Logistic and various services - Media Management|
|Anti doping rules||Link to IFSC website||Logistic and various services|
|Awarding ceremony protocol||Ceremonies|
|Awarding ceremony sequence||Excel file||Ceremonies|
|Awarding ceremony paraclimbing||Excel file||Ceremonies|
|Back of House description||Excel file||Back of House|
|Event Media Policy||Media Management - Broadcasting|
|Front of House description||Excel file||Front of House - Event Branding - Web Broadcasting|
|Event Branding||FOP - Sponsorship - Event Branding|
|Field of Play description||Excel file||FOP|
|Global timeline||Excel file||Various|
|Human Resources||Excel file||Human Resources|
|Infosheet||Link to IFSC website||Infosheet and event program|
|RS_checklist||FOP - Sport Equipment|
|TV right policy||Media Management - Broadcasting|
|Webcasting Manual||Front of House - Web Broadcasting|
|Any other reference to IFSC website||Links|