The Event Organiser must assign a team to run the operation pertaining to the Event preparation. The work conditions of this team are autonomously decided by the local organised. The number of people and their competences should be coherent to guarantee the running the competition under IFSC World Cup standards. The Event Organiser team shall be composed of highly skilled and English fluent personnel for each position. Team Members working or volunteering at the event must wear an identifying uniform
In order to ensure a good level of coordination between the IFSC and the Event Organiser teams, the Event Organiser shall provide contact details such as phone, fax, email, mobile numbers, for management personnel.
The Event Organiser shall provide a local announcer to comment live actions of an IFSC Climbing event. Local Announcer shall be fluent in English. IFSC strongly recommend to the local announcer to stick to NASPAA Code of Conduct
IFSC Team and Officials: appointment
The IFSC may nominate the following officers and/or officials to assist the Event Organiser in the event preparation and running.
IFSC will cover honorarium, travel expenses, meals (up to 35 EUR per day) and accommodation (up to 75 EUR per night) for the above-mentioned roles in an hotel corresponding to standards defined below.
Any reservation made by the Event Organiser must be carried out upon receipt of the direct communication from the IFSC Office. The Event Organiser should send a proposed quotation and hotel arrangement for the team described above, except the IFSC production team. Upon confirmation of the IFSC, the Event Organiser will arrange the accommodation in a close to venue (15 min maximum by any means) three-star hotel or equivalent. Please note that if the amount for accommodation and meals will be higher than the maximum established above, the difference will be covered by the Event Organiser.
The IFSC reserves the right to send additional staff to the event. The Event Organiser might be requested to arrange the accommodation for any additional IFSC staff, and to re-invoice the IFSC for the hotel rooms. In such case, the amount will be paid fully by the IFSC, subject to validation of the quotation before the booking from the EO.
Please check the description of responsibilities and roles of IFSC and EO team here.
Additionally, the Event Organiser agreed to cover the expenses of 2 additional Continental route Setters. These expenses will be covered by the registration fees, which will be directly managed by the Event Organiser.